Discover how PurelyHR's automated time-tracking solutions can transform your business by improving accuracy, boosting productivity, and ensuring compliance.
When Quality Logo Products (QLP) transitioned from manual spreadsheets to PurelyHR's automated time-tracking system, they not only streamlined their processes. They also fostered a culture of transparency and trust among their 80+ employees. With a growing remote workforce, they needed a solution that could track hours accurately across diverse locations.
Before transitioning to PurelyHR, QLP faced challenges with manual time tracking, including payroll discrepancies, time theft, and the administrative burden of managing hundreds of hours worked every week. By adopting PurelyHR, they automated time tracking, eliminated errors, and streamlined payroll, freeing up valuable time for more strategic tasks.
Accurate time tracking is essential for building trust and optimizing productivity. By implementing a reliable system, your business can ensure fair compensation, boost accountability, and create an environment where both management and staff feel confident in the accuracy of recorded hours.
Employee time tracking is the process of recording when, where, and how long employees work. Solid time-tracking is how businesses stay organized and fair. Employers typically track work hours, break times, overtime, and time off to ensure accurate payroll, compliance with labor laws, and a clearer picture of productivity.
In the US, employers can track regular work hours, overtime, breaks, and paid time off (PTO) to ensure compliance with the Fair Labor Standards Act (FLSA). Non-exempt employees must be paid overtime for any hours worked over 40 in a given week, and some states have additional regulations on meals and breaks. Employers must also keep accurate records of time worked to avoid wage disputes and ensure compliance with federal and state labor laws.
In Canada, employers track regular work hours, overtime, statutory holiday pay, and breaks, following both federal and provincial labor laws. Each province sets its own overtime rules—for example, in Ontario, overtime pay kicks in after 44 hours per week, while in British Columbia, it applies after 40 hours. Accurate time tracking is integral to ensuring compliance with employment standards, avoiding disputes, and fairly compensating employees for their time.
Employers can track work time manually—using paper timesheets or spreadsheets, but this method is prone to errors, time theft, and administrative headaches. Option 2, you ask? Software-based tracking—it automates the process, reducing mistakes, improving accuracy, and often integrating with payroll for a pretty seamless experience.
Let's weigh the pros and cons of both approaches, shall we?
Pros:
Cons:
Pros:
Cons:
Understanding both options is key here. But at the end of the proverbial day, manual time tracking can lead to human errors, time theft, and a significant administrative burden, creating inefficiencies and discrepancies. The time spent verifying and correcting mistakes also takes away from more important tasks. Software-based tracking solves these problems by automating calculations, reducing the risk of error, and providing real-time data for accurate, efficient management well-suited to our modern era.
Most time tracking software includes features like automated hour logging, real-time reporting, and integration with payroll systems to streamline processes. Many also offer mobile apps, GPS tracking, and customizable settings to cater to different work environments and ensure accurate tracking.
PurelyHR's Time-Sheet module streamlines the manual tracking of employee hours, offering businesses an easier way to monitor and approve work time. Employees can enter their hours directly, while managers gain visibility into submitted timesheets for quick review and approval. This module is especially beneficial for businesses with flexible schedules, varying shifts, or non-traditional hours, as it allows for customization and accurate tracking of time worked, overtime, and time off. Its intuitive design reduces errors, enhances transparency, and supports efficient payroll processing by ensuring that every hour worked is accurately inputted.
Time-Sheet key features:
The Time-Clock module offers a more automated approach to time tracking, ideal for businesses where employees need to clock in and out at set times. This module is designed to provide real-time tracking through digital punch-ins and outs, reducing the potential for time theft and errors in manual record-keeping. It supports both on-site and remote teams with mobile access, break tracking, and real-time monitoring for compliance. Thanks to its ability to sync up data in real time, Time-Clock offers your business a clear overview of employee attendance, making it a lot easier to manage payroll and keep tabs on how much time gets used.
Time-Clock key features:
Suffice it to say, PurelyHR can be a revolutionary development for businesses across diverse industries, offering tailored solutions to streamline time tracking, improve accuracy, and ensure compliance.
Consider how the following industries can derive benefit from using PurelyHR:
Can streamline volunteer and employee time tracking, ensuring accurate records for grant reporting and compliance.
Can track faculty and staff work hours, streamline payroll, and manage staff scheduling for classes and extracurricular activities.
Can optimize time tracking for field workers, ensuring compliance with labor laws, accurately tracking hours across multiple projects, and reducing payroll errors.
Can manage shift work and track hours for medical staff, ensuring compliance with industry regulations and accurate billing for services rendered.
Can track employee hours efficiently, manage shift schedules, and ensure accurate payroll processing, reducing manual tracking errors.
Can streamline project-based time tracking, monitor remote team productivity, and ensure billable hours are accurately logged for client work.
Whether through the flexible Timesheet module or the automated Time Clock module, any business can enhance accuracy, productivity, and payroll efficiency with a switch from manual tracking to PurelyHR. We offer specialized time tracking solutions that can benefit a wide range of industries, from nonprofits to technology.
Start your 21-day free trial today or book a demo to glimpse all the ways PurelyHR can transform your approach to time tracking—and streamline your business operations to boot!
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